Temporary Events Notices (TEN)
Important information for TEN Submitters
The Health Protection (Coronavirus, Restrictions) (England) (No.3) Regulations 2020 came into force on 18 July 2020. These regulations give local authorities powers to issue directions imposing prohibitions, requirements or restrictions in relation to the holding of indoor and outside events as well as the use of outdoor spaces in its area, if they are satisfied that:
- to hold the event would pose a serious and imminent threat to public health
- that it is necessary to do so to prevent and protect against controlling spread of infection of coronavirus in the area, and
- that the prohibitions, requirements or restrictions imposed are a proportionate means of achieving that purpose.
All TEN submissions for any event where the proposed number of people expected to attend exceeds 30, must be accompanied by a comprehensive risk assessment. The risk assessment must detail the safety controls that will be implemented throughout all areas of the event to prevent the transmission of COVID-19. The risk assessment must be suitable to enable officers to determine whether or not the measures proposed are sufficient to adequately protect both staff and the public.
Guidance on producing a risk assessment can be found at Environmental Health - Food Safety and Standards - Service Details. This process must have considered the specific risks associated with the event, including for example, the anticipated level of attendance and the activities that are due to take place as well as the controls measures in line with the Government guidance and how these are to be implemented. In some cases following a review of the risk assessment TEN submitters may be contacted and asked to modify a TEN if this allows for more effective controls during the event.
Failure to provide a suitable risk assessment is likely to result in objections being raised by Responsible Authorities and the TEN may be refused at this point.
A TEN which is submitted and approved some time ahead of a planned event may still be subject to the above measures, if at the time of the event, the prevalence of the infection rate is such that to continue to hold the event would pose an imminent threat to public health. Events and infection control data in the local area will be kept under constant review and any event may be subject to these measures up to and including the day of the proposed event.
Temporary Event Notice Information
Temporary Event Notice (TEN) authorises the sale or supply of alcohol, the provision of regulated entertainment or the provision of late night refreshment at premises which are not already authorised by a premises licence or club premises certificate. A TEN is suitable for all events including outdoor events where licensable activities are required for a short duration or one-off event.
The following limits apply:
- No more than 499 people will be attending the event.
- The event must last no longer than 168 hours.
- The event must not be within 24 hours of another event at the same premises.
- There cannot be more than 15 TENs on the same premises in a calendar year.
- The 15 TENs can not exceed 21 days in duration.
A Temporary Event Notice must be given in writing to the Licensing Department, the Environmental Health Department and the Police. If submitting online, the notice will be circulated by the Licensing Department. There are two types of Temporary Event Notices:
- Standard - The person giving the TEN must normally serve the notice within a minimum of 10 working days, this being ten working days exclusive of the day on which the event is to start, and exclusive of the day on which the notice is given.
- Late - If less than 10 working days’ notice, but more than 5 working days’ notice is given, it will be treated as a late TEN.
The number of Temporary Event Notices that can be submitted by a personal licence holder is limited to 50 (of which 10 can be ‘late’ notices). For any other person, the number is limited to 5 (of which 2 can be ‘late’ notices). Any received after that period will not be valid and any licensable activities carried on will not be authorised.
To assist applicants and provide general advice, including the procedure for submitting notices, a Licencing Act Guidance Booklet has been produced.
Apply for a Temporary Event Notice (TEN).
A fee of £21.00 must be paid at the time an application is made. Payment of the fee is built into the TENS form and is part of the online application process.
The council maintains public registers for all licences which have been granted. A summary of the licences, consents, permits and registrations can be viewed on the public register.
If you require further clarification please do not hesitate to contact the Licensing Department. Details can be found on the contact tab above.