Virtual School

Personal Education Plans (PEPs)

A PEP is a single working document about the child or young person's education. It includes information such as what the young person wants to do at school and what sort of targets they would like to reach.

A PEP also gives the opportunity for a young person to say what he or she is finding tough, as it's really important that  involved in providing education and care are aware of any problems and can plan ahead to address them.  It is developed and reviewed with all key stakeholders reflecting a working partnership and a shared understanding of what needs to happen to help the child achieve his or her potential.

Every child in the care of the Local Authority has a Care Plan of which the PEP forms the education part.

A current PEP is a statutory requirement for school age children and good practice for any child in any form of education setting. It represents shared expertise and knowledge of the child and should set high expectations of rapid progress. A copy of the PEP must be held both at the school and within the Local Authority database.
Once the PEP is written it is regularly reviewed at a PEP meeting that happens at least every 6 months.  At this meeting the social worker, designated teacher and carers will want to know about how school is going and what support they can provide to enable the young person to be able to plan for the future. They will then set targets to help and support.

A PEP is needed

  • Before or when a child/young person is received into care (Care Planning Regulations – within 10 days) , ready for the first care review (Initial PEP).
  • Change in school (within 20 days).
  • Change in placement.
  • For any concerns – call a PEP review.
  • Reviewed at least every 6 months.


Arranging and attending a PEP

It is the Social Worker's responsibility to invite people to the PEP meeting.  Invitations to a PEP meeting will be sent out as far in advance as possible and no less than 2 weeks before the meeting.  A copy of Part 4 of the previous PEP will be circulated with the invitations.

Invitees must include:

  • Designated Teacher (other school staff should be consulted and included by the Designated Teacher as appropriate).
  • Carer.
  • Parent/family member (if appropriate).
  • Child or young person.
  • Social worker.
  • Choices Advisor if in Year 11, or 12,13 if required.
  • Any other key stakeholder who has an impact or is closely involved with the child or young person’s education (e.g. Educational Psychologist, CAMHS worker, health representative, SEN representative). 

It is very important that the child’s Social Worker is present at the meeting. If an emergency arises to prevent their attendance a substitute from their team should be sought to represent them or it may be appropriate to reschedule the meeting.