The system we use for e-tendering is called ‘ProContract’ via the South East Business Portal and is an internet based application; you therefore only need a PC, laptop or smartphone, etc. and access to the internet to participate. It enables the entire tender process to be securely carried out electronically using the internet.
This system is used for the letting of any contract with a whole life value of over twenty-five thousand pounds as per the council's contract standing orders.
ProContract will enable you to register your interest online and to download either the Pre-Qualification Questionnaire (PQQ) or tender document as applicable. Your completed PQQ or tender is uploaded back into ProContract electronically, along with any required additional documents. The submitted PQQ/tender is held securely until the submission deadline, when all the responses can be opened and assessed.
The system will allow you to save and amend a draft version of your tender or PQQ before submitting it. You can also amend your document once it has been submitted, right up until the submission deadline. In addition, you can ask any questions relating to the tender online through ProContract.
Registering with ProContract is free of charge to suppliers. The South East Business Portal is where you can see tender opportunities for all the other authorities in the South East who are using ProContract.
You will need to enter the 'Suppliers' Area' of the site to register, where in addition to your details you will be asked to enter the category of work or services you provide. Once you have done this, you will receive an e-mail alert when any opportunity is posted to the site that matches your category.